What I Wish I Knew Before Planning a Destination Wedding…

After travel coordinating dozens of destination weddings, I can confidently say this: most couples don’t know what they don’t know—and that’s not their fault.

Here’s what I wish every couple understood before they began.

Your Guest List Drives Everything

Unlike local weddings, destination weddings require realistic expectations.

Not everyone will attend—and that’s okay.

What matters is:
• Who can travel 
• Who can afford it 
• Who has passport flexibility  

Planning with intention avoids disappointment later.

Contracts Matter More Than You Think

Every destination wedding involves multiple contracts:
• Resort accommodations 
• Wedding packages 
• Transportation 
• Flights  

These contracts include deadlines, penalties, and clauses that can cost you thousands if misunderstood.

This is not DIY territory.

Airfare Is the Wild Card

Room rates can be controlled. Airfare cannot.

What couples don’t realize:
• Prices fluctuate daily 
• Group air isn’t always cheaper 
• Last-minute booking punishes guests financially  

Timing and education make all the difference.

Not All Resorts Handle Weddings Equally

A resort can be stunning—and still poorly run weddings.

I evaluate:
• Wedding department response times 
• On-site coordination quality 
• Communication consistency 
• Backup plans  

This insider knowledge isn’t available on review sites.

Your Travel Coordinator Is Your Advocate

Resorts protect themselves first. Airlines protect themselves first.

Your coordinator:
• Protects your interests 
• Manages guest issues 
• Prevents costly mistakes 
• Maintains calm during chaos  

This role is about far more than booking rooms.

Final Reflection

A destination wedding is one of the most meaningful experiences you’ll ever create—but only when it’s supported by proper planning and logistics.

I wish more couples knew that asking for help isn’t a weakness—it’s a strategic advantage.